Purchase Order
Automation
Why automate purchase orders with SenseTask?
- Extract critical data from purchase orders in various formats, including PDFs, scans, and e-invoices.
- Minimize errors and save time by automating repetitive data entry tasks.
- Define custom workflows for purchase order approvals tailored to your business processes.
- Enable multi-level approval flows to ensure compliance and accountability.
- Sync data directly with your ERP or inventory management systems to ensure real-time validation and updates.
- Export extracted purchase order data in formats like CSV, Excel, or via API.
Manual data entry for purchase orders is both time-intensive and prone to errors. SenseTask automates the process, ensuring seamless efficiency and precision for all your purchase orders.
- Streamlined Purchase Order Uploads: Upload purchase orders in multiple formats such as PDFs, scanned documents, photographs, or digital formats, sourced directly from email, your PC, or through the SenseTask API.
- Advanced OCR Technology: SenseTask’s cutting-edge Optical Character Recognition (OCR) extracts data from purchase orders, handling complex layouts and low-resolution scans with ease.
- Accurate Data Extraction: SenseTask AI identifies and extracts key purchase order fields, including purchase order numbers, vendor details, item quantities, and pricing. Custom fields can also be defined based on your unique requirements.
- Optional Data Validation: Validate extracted data with our intuitive tool, allowing you to review and adjust any fields when needed. This ensures consistent accuracy for even the most complex purchase order formats.
- External Data Integration: Link extracted purchase order fields directly to external systems such as ERP or inventory management software, ensuring synchronized and error-free data across your platforms.
- Continuous Learning for Improved Accuracy: Every time you validate extracted data, SenseTask’s AI learns and improves. This reduces the need for manual intervention over time and enhances data accuracy with each processed document.
By automating purchase order processing, SenseTask delivers unmatched speed, accuracy, and reliability—freeing your team from tedious tasks and allowing them to focus on higher-value work.
Every organization has its own unique purchase order processes. SenseTask enables you to customize workflows and approval flows, ensuring seamless automation and precision in purchase order management.
- Automate Purchase Order Workflows: Create workflows tailored to your business operations, from purchase order creation to final approval. Define routing rules based on criteria such as vendor, order value, or department, ensuring smooth processing and eliminating manual handoffs.
- Multi-Level Approval Flows: Implement multi-level approval processes to guarantee that the right stakeholders review purchase orders at every stage. Whether you require a simple two-step approval or a complex hierarchy, SenseTask adapts to your organization's requirements.
- Accountability and Transparency: Maintain clarity and accountability at every step with detailed tracking of actions. Users can see who approved or rejected purchase orders, minimizing bottlenecks and ensuring transparency.
- Approval and Action History: Keep a comprehensive history of all approvals and actions associated with each purchase order. This audit trail improves process visibility, compliance, and decision-making.
- Dynamic Workflow Updates: Adjust workflows and approval chains as your business evolves. SenseTask’s flexibility ensures you stay aligned with changing priorities and operational requirements.
With SenseTask, managing purchase order workflows becomes effortless and transparent, enabling your business to streamline processes, enhance accountability, and maintain full control at every stage.
With SenseTask’s advanced AI, managing purchase orders becomes seamless, accurate, and integrated into your existing workflows.
- Link Purchase Order Fields to External Data: Easily associate fields from purchase orders with synchronized accounts, products, or services in your ERP or inventory management systems. For example, link a product or service on a purchase order to its corresponding record in your database.
- Customized Validations: Validate purchase orders against external documents such as contracts, offers, or inventory records. This ensures compliance, reduces mismatches, and prevents costly errors.
- Memorized Associations for Faster Processing: SenseTask’s AI learns from every approval, memorizing field associations and enabling automated reconciliation for purchase orders. These intelligent suggestions significantly speed up processing and reduce manual effort.
- Smart Search and Archive: Maintain a digital archive of all your purchase orders, equipped with advanced search tools to locate specific fields or search within document content effortlessly.
- Flexible Data Export: Export extracted data in user-friendly formats such as CSV or Excel, or connect directly to ERP, CRM, or DMS systems through the SenseTask API for efficient data sharing.
- Seamless Integration: Integrate and synchronize data with popular platforms like Microsoft Business Central, Quickbooks or Xero ensuring continuity and real-time updates across all systems.
With SenseTask, your purchase order processes become automated and optimized, freeing up valuable resources and reducing manual workload. Start your free trial today to transform how you manage purchase orders!
With SenseTask we have reduced invoice processing time by at least 10 times and virtually eliminated all errors.
We are excited to have finally found a document processing solution that helps us a lot.
With SenseTask you can easily and rapidly process invoices and other documents from multiple sources.
The software allows digital archiving and provides advanced search within your documents. The SenseTask team is very receptive to the challenges in automation and AI (including e-invoices).
SenseTask has completely changed the way documents are operated for us, significantly improving processing times and accounting interpretation times of documents.
The processing of a large volume of documents is done in a much shorter time, while also eliminating the human error.