Step 01
Group & process document collections
- Handle related files such as invoices, waybills, packing lists, and supporting documents as one connected collection.
- Upload scans, PDFs, images, or digital files while keeping every document linked throughout the workflow.
Step 02
AI document classification & data extraction
- Automatically classify each document in the collection based on its content, structure, layout, and business context.
- Extract key fields, line items, totals, references, and relationships using document-specific extraction logic.
Step 03
Validation, approvals & workflow automation
- Validate documents individually and as a collection to check completeness, accuracy, and cross-document consistency.
- Define warning rules, alerts, approvals, routing, and exports based on business rules and validation results.

AI extraction & classification

What's included

Upload full collections in one go

Upload PDFs, scans, images, or digital documents via email, drag and drop, or API, without splitting files manually.

Process related documents as a single unit

Keep invoices, delivery notes, waybills, customs forms, contracts, and supporting files grouped throughout the workflow.

Review and validate multiple documents in one interface

Let your team compare, check, and approve related documents without switching between screens, folders, or systems.

Apply shared rules across the entire collection

Use collection-level rules to reduce repetitive setup and keep validation consistent from start to finish.

Mirror real-world document workflows

Process documents the way they arrive in business: as structured, connected, process-ready document packages.

Key takeaway

By treating every file as part of a larger workflow, SenseTask helps teams process complex document collections faster, with less manual effort and better control.

Workflow automation & approvals

What's included

Automatically identify each document type

Detect invoices, waybills, receipts, forms, contracts, and custom document types using layout, content, and context recognition.

Use targeted extraction per document type

Capture invoice totals, delivery dates, vendor names, reference IDs, line items, and other fields based on what each document contains.

Extract data with high accuracy

Process PDFs, scans, images, phone photos, and complex layouts while reducing manual review and correction work.

Define your own data fields

Configure SenseTask to extract standard or custom fields that match your internal process, validation rules, and export requirements.

Improve accuracy with every validation

Use human review and corrections to continuously improve future classification, extraction, and automation performance.

Key takeaway

With built-in and customizable document classification, SenseTask turns document collections into structured, high-quality data ready for validation, approvals, and automation.

ERP sync & business automation

What's included

Validate data at document and collection level

Catch missing fields, mismatches, duplicates, and rule violations across the entire package before anything moves forward.

Define alerts and warning rules

Flag expired or soon-to-expire documents, missing approvals, validation issues, or compliance deadlines based on your business rules.

Create conditional approval flows

Route collections based on extracted values, document types, suppliers, amounts, metadata, or validation results.

Handle exceptions with control

Automatically flag issues for manual review while allowing complete and accurate collections to continue without delay.

Trigger actions after approval

Export structured data to ERP or business systems, archive finalized collections, or notify downstream teams.

Monitor and trace every action

Maintain a complete audit trail for every validation, decision, change, approval, and export step.

Key takeaway

From validation to export, SenseTask keeps document collections moving accurately, efficiently, and in line with your business rules.

With SenseTask we have reduced invoice processing time by at least 10 times and virtually eliminated all errors.

We are excited to have finally found a document processing solution that helps us a lot.

With SenseTask you can easily and rapidly process invoices and other documents from multiple sources.

The software allows digital archiving and provides advanced search within your documents. The SenseTask team is very receptive to the challenges in automation and AI (including e-invoices).

SenseTask has completely changed the way documents are operated for us, significantly improving processing times and accounting interpretation times of documents.

The processing of a large volume of documents is done in a much shorter time, while also eliminating the human error.

Document management
AI processing
Workflow automation

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Document Collection Processing with AI Agents

Trusted by reputable companies

Automate multi-document processing & validation from intake to export

Group & process document collections

AI document classification & data extraction

Validation, approvals & workflow automation

Group & process collections of related documents

Upload full collections in one go

Process related documents as a single unit

Review and validate multiple documents in one interface

Apply shared rules across the entire collection

Mirror real-world document workflows

AI-powered document classification & data extraction

Automatically identify each document type

Use targeted extraction per document type

Extract data with high accuracy

Define your own data fields

Improve accuracy with every validation

Validation, approvals & workflow automation of document collections

Validate data at document and collection level

Define alerts and warning rules

Create conditional approval flows

Handle exceptions with control

Trigger actions after approval

Monitor and trace every action

Why our customers love SenseTask

Turn Complex Documents into Validated, System-Ready Data