Document Collection Processing with AI Agents
Automate Multi-Document Processing & Validation from Intake to Export
- Handle related files such as invoices, waybills, packing lists, and supporting documents as one connected collection.
- Upload scans, PDFs, images, or digital files while keeping every document linked throughout the workflow.
- Automatically classify each document in the collection based on its content, structure, layout, and business context.
- Extract key fields, line items, totals, references, and relationships using document-specific extraction logic.
- Validate documents individually and as a collection to check completeness, accuracy, and cross-document consistency.
- Define warning rules, alerts, approvals, routing, and exports based on business rules and validation results.
In real business workflows, documents rarely arrive alone. A transport file may include waybills, invoices, delivery notes, packing lists, and customs forms. A legal dossier may include contracts, annexes, IDs, certificates, and supporting records. SenseTask keeps related files together and processes them as one connected collection from intake to validation, approval, and export.
- Upload full collections in one go: Upload PDFs, scans, images, or digital documents via email, drag and drop, or API, without splitting files manually.
- Process related documents as a single unit: Keep invoices, delivery notes, waybills, customs forms, contracts, and supporting files grouped throughout the workflow.
- Review and validate multiple documents in one interface: Let your team compare, check, and approve related documents without switching between screens, folders, or systems.
- Apply shared rules across the entire collection: Use collection-level rules to reduce repetitive setup and keep validation consistent from start to finish.
- Mirror real-world document workflows: Process documents the way they arrive in business: as structured, connected, process-ready document packages.
By treating every file as part of a larger workflow, SenseTask helps teams process complex document collections faster, with less manual effort and better control.
Once a collection is uploaded, SenseTask starts processing immediately. It classifies each document, applies the right extraction logic, and captures only the data that matters for your workflow. No manual sorting, no generic templates, and no need to process every file separately.
- Automatically identify each document type: Detect invoices, waybills, receipts, forms, contracts, and custom document types using layout, content, and context recognition.
- Use targeted extraction per document type: Capture invoice totals, delivery dates, vendor names, reference IDs, line items, and other fields based on what each document contains.
- Extract data with high accuracy: Process PDFs, scans, images, phone photos, and complex layouts while reducing manual review and correction work.
- Define your own data fields: Configure SenseTask to extract standard or custom fields that match your internal process, validation rules, and export requirements.
- Improve accuracy with every validation: Use human review and corrections to continuously improve future classification, extraction, and automation performance.
With built-in and customizable document classification, SenseTask turns document collections into structured, high-quality data ready for validation, approvals, and automation.
Once documents are classified and data is extracted, SenseTask validates the entire collection and moves it through the right workflow. From document-level checks to conditional approvals, warning rules, alerts, and exports, every step can follow your business rules without slowing down clean collections.
- Validate data at document and collection level: Catch missing fields, mismatches, duplicates, and rule violations across the entire package before anything moves forward.
- Define alerts and warning rules: Flag expired or soon-to-expire documents, missing approvals, validation issues, or compliance deadlines based on your business rules.
- Create conditional approval flows: Route collections based on extracted values, document types, suppliers, amounts, metadata, or validation results.
- Handle exceptions with control: Automatically flag issues for manual review while allowing complete and accurate collections to continue without delay.
- Trigger actions after approval: Export structured data to ERP or business systems, archive finalized collections, or notify downstream teams.
- Monitor and trace every action: Maintain a complete audit trail for every validation, decision, change, approval, and export step.
From validation to export, SenseTask keeps document collections moving accurately, efficiently, and in line with your business rules.
Why Our Customers Love SenseTask
With SenseTask we have reduced invoice processing time by at least 10 times and virtually eliminated all errors.
We are excited to have finally found a document processing solution that helps us a lot.
With SenseTask you can easily and rapidly process invoices and other documents from multiple sources.
The software allows digital archiving and provides advanced search within your documents. The SenseTask team is very receptive to the challenges in automation and AI (including e-invoices).
SenseTask has completely changed the way documents are operated for us, significantly improving processing times and accounting interpretation times of documents.
The processing of a large volume of documents is done in a much shorter time, while also eliminating the human error.
