Invoice Processing
Automation
3 reasons why you'll love SenseTask invoice processing
- Extract key data from invoices in formats like PDFs, scans, and international languages.
- Validate data with an intuitive review tool, saving time and reducing errors.
- Customize workflows for seamless invoice automation and routing.
- Set up multi-level approvals to streamline decisions and reduce bottlenecks.
- Link and validate invoice data with external records for accuracy.
- AI-powered learning remembers past approvals, speeding up future processes.
Manual data entry is time-consuming and prone to errors. With SenseTask, you can automate the entire process, saving time and ensuring precision.
- Seamless Invoice Uploads: Upload invoices in various file formats, including PDFs, scanned documents, photographs, or e-invoices, from multiple sources such as email, your PC, or through the SenseTask API.
- Advanced OCR Technology: SenseTask's powerful Optical Character Recognition (OCR) extracts text from invoices, even those with complex layouts or low-quality scans.
- High Accuracy Data Extraction: SenseTask AI automatically identifies and extracts the data fields you need, such as invoice numbers, dates, amounts, and vendor details. You can even define custom fields to suit your business requirements.
- Optional Validation Tool: Use our intuitive validation tool to review extracted data and make quick corrections if necessary. This ensures the highest level of accuracy, even for invoices with unusual layouts or formats.
- External Data Integration: Associate extracted fields with external data sources, such as accounting or inventory management systems, to ensure consistency and accuracy across platforms.
- Continuous Learning: With each validation, SenseTask’s AI learns and adapts, improving its accuracy and reducing the need for manual reviews over time.
By automating manual data entry, SenseTask not only saves you countless hours but also ensures a level of accuracy and efficiency that’s impossible to achieve manually.
Every business has unique processes, and SenseTask makes it easy to tailor workflows and approval flows to fit your specific needs.
- Automate Workflows: Design workflows that match your business operations, from invoice submission to final approval. Define rules for invoice routing based on criteria such as vendor, amount, or department, ensuring seamless automation and eliminating manual handoffs.
- Multi-Level Approval Flows: Create multi-level approval processes to ensure the right stakeholders review invoices at each stage. Whether it’s a simple two-step approval or a complex hierarchy, SenseTask provides the flexibility to adapt to your structure.
- Accountability and Transparency: Keep every step of the process clear and accountable with detailed tracking of actions. Users can see who approved or rejected invoices, ensuring transparency and reducing bottlenecks.
- History of Approvals and Actions: SenseTask keeps a detailed history of all past approvals and actions taken on each file, providing a comprehensive audit trail and improving process visibility.
- Dynamic Updates: Modify workflows and approval chains as your business evolves, giving you the agility to stay aligned with changing needs and priorities.
With SenseTask, you gain complete control over your invoice processing flows, enabling efficiency, accuracy, and confidence in every step of the approval process.
With SenseTask’s advanced AI, you can revolutionize your accounting and inventory processes, ensuring seamless integration, accuracy, and efficiency.
- Link Invoice Fields to External Data: Easily associate fields from invoices with synchronized accounts, products, or services in your ERP or inventory management systems. For example, match a product or service on an invoice directly to its corresponding record in your database.
- Customized Validations: Validate invoices against external documents such as contracts, offers, waybills, or purchase orders. This ensures compliance and prevents mismatches, saving time and reducing errors.
- Memorized Associations for Faster Reconciliation: SenseTask’s AI learns from every approval, memorizing field associations and enabling automatic invoice reconciliation. These intelligent suggestions significantly reduce processing time.
- Smart Search and Archive: Access a comprehensive digital archive of your invoices, with advanced search tools to locate specific fields or search within document content.
- Search Within Documents: Easily search within the content of your invoices to find specific text or details, streamlining data retrieval for audits or reviews.
- Flexible Data Export: Export extracted data in tabular formats (CSV, Excel) or connect directly to ERP, CRM, or DMS systems through the SenseTask API.
- Seamless Integration: Synchronize and export data to popular platforms like Microsoft Business Central, QuickBooks and Xero , ensuring continuity across your tools.
Simplify your invoice processing today and see the difference SenseTask can make for your business. Start your free trial now!
With SenseTask we have reduced invoice processing time by at least 10 times and virtually eliminated all errors.
We are excited to have finally found a document processing solution that helps us a lot.
With SenseTask you can easily and rapidly process invoices and other documents from multiple sources.
The software allows digital archiving and provides advanced search within your documents. The SenseTask team is very receptive to the challenges in automation and AI (including e-invoices).
SenseTask has completely changed the way documents are operated for us, significantly improving processing times and accounting interpretation times of documents.
The processing of a large volume of documents is done in a much shorter time, while also eliminating the human error.