Document Collection Processing
Automate Document Collection Processing with AI & SenseTask
- Handle packages of related files - such as invoices, waybills, and packing lists - as one unit.
- Works with scans, PDFs, images, or digital uploads.
- Automatically classify each document within the collection based on content and layout.
- Apply document-type-specific extraction to capture the right data for each file.
- Validate every document and the collection as a whole for completeness and accuracy.
- Set up automated approval workflows, routing or data exports based on rules you define.
In the real world, documents rarely arrive alone—they come in collections. Whether it’s a transport file with waybills and invoices, a legal dossier, or a vendor documentation pack, SenseTask allows you to process the entire collection seamlessly. No need to treat each file separately—SenseTask keeps them together from start to finish.
- Upload Full Collections in One Go: whether they include PDFs, scans, images, or digital documents—via email, drag & drop, or API.
- Process Related Documents as a Single Unit: transport files with invoices, delivery notes, and customs forms—no splitting or renaming required.
- Review and Validate Multiple Documents in One Interface: your team can work faster without switching screens or tabs.
- Apply Shared Rules Across the Entire Collection: reducing repetitive setup and ensuring consistency from start to finish.
- Mirror Real-World Workflows: treating documents the way they arrive - in structured, process-ready document packages.
By treating each document as part of a larger whole, SenseTask lets you process complex document packages faster, smarter, and with less manual effort.
Once your collection is uploaded, SenseTask immediately gets to work—classifying each document and extracting only what’s relevant. No manual sorting, no generic templates—just precise, AI-driven processing.
- Automatically Identify Each Document’s Type: detect invoices, waybills, receipts, forms, contracts and custom types using layout and content recognition.
- Use Targeted Extraction Per Document Type: capture invoice totals, delivery dates, vendor names, or reference IDs—based on what each document contains.
- Extract with High Accuracy, Even From Poor-Quality Files: advanced OCR handles blurry scans, phone photos, and messy layouts with ease.
- Define Your Own Data Fields: configure extraction to capture what matters most for your process - standard or custom fields included.
- Continuously Improve With Every Interaction: the more you validate, the smarter the system gets - boosting accuracy over time.
With built-in or customizable document classification and field-specific extraction, SenseTask turns your collections into structured, high-quality data - ready for automation.
Once documents are classified and data is extracted, SenseTask ensures everything is accurate, complete, and ready for action. From smart validations to custom approval flows, you have full control over what happens next—without slowing things down.
- Validate Data at Both Document and Collection Level: catch missing fields, mismatches, or rule violations across the entire package before anything moves forward.
- Create Conditional Approval Flows: route collections based on extracted values, document types, or metadata—like sending high-value invoices for manager review.
- Handle Exceptions With Control: automatically flag issues for manual review, while allowing clean collections to pass through without delay.
- Trigger Actions Post-Approval: export structured data to your ERP, archive finalized collections, or notify downstream teams.
- Monitor and Trace Every Action: maintain a complete audit trail for every decision, change, and step in the process.
From validation to export, SenseTask keeps your document collections flowing - accurately, efficiently, and in line with your business rules.
Why Our Customers Love SenseTask
With SenseTask we have reduced invoice processing time by at least 10 times and virtually eliminated all errors.
We are excited to have finally found a document processing solution that helps us a lot.
With SenseTask you can easily and rapidly process invoices and other documents from multiple sources.
The software allows digital archiving and provides advanced search within your documents. The SenseTask team is very receptive to the challenges in automation and AI (including e-invoices).
SenseTask has completely changed the way documents are operated for us, significantly improving processing times and accounting interpretation times of documents.
The processing of a large volume of documents is done in a much shorter time, while also eliminating the human error.
